Skilled Nursing Facilities

Visitor Management Built for SNFs

Automate CMS PBJ reporting, track patient census, manage staff agencies, and maintain audit-ready visitor logs — all from one platform.

The Challenge

SNFs Face Unique Visitor Management Challenges

Between state surveys, CMS reporting requirements, staff agency tracking, and the daily flow of family members, vendors, and healthcare providers — skilled nursing facilities need more than a basic sign-in sheet. ArrivSure is purpose-built for the regulatory and operational realities of SNF management.

CMS Compliance

PBJ reporting, audit-ready visitor logs, and documentation that surveyors expect.

Staff Agency Tracking

Track agency workers, contractors, and third-party providers at the kiosk.

Emergency Readiness

Evacuation lists, mass alerts, and real-time visitor accountability.

Healthcare Module

CMS Payroll-Based Journal (PBJ) Reporting

ArrivSure is the only visitor management platform with built-in CMS PBJ reporting. When healthcare providers check in at the kiosk, a PBJ work entry is automatically created. Providers sign off at checkout or via a one-time link — and your staff reviews and exports the data in CMS-ready format.

Automatic PBJ entry creation at kiosk check-in
Provider sign-off at checkout or via email/SMS link
Staff review and approval workflow
Job title codes, pay types, and hours tracking
Quarter-based export in CMS-ready format
Agency vs employee vs contractor classification

Patient Census & Departure Tracking

Maintain a live patient roster with care levels, room assignments, and status tracking. Log departures with expected return times and get automatic alerts when patients are overdue — so your team is never caught off guard.

Live Census
Active patient roster with care level (SNF, Rehab, Memory Care, Hospice), room, and bed designation.
Departure Logging
Track departure reason, expected return time, and which staff member logged the departure.
Overdue Alerts
Automatic notifications when patients haven't returned by their expected time — sent to staff via SMS and dashboard.
Visitor-Patient Linking
Automatically link visitors to patients when the resident name matches, creating a complete visitation history.

Everything Your SNF Needs

Self-service iPad kiosk check-in
CMS PBJ reporting with provider sign-offs
Patient census & departure tracking
Staff agency time tracking at the kiosk
Instant badge printing with Brother SDK
Health screening with temperature threshold
Document signing with version control
Recurring visitor profiles & background checks
Google, Yelp, Facebook & Trustpilot reviews
Emergency evacuation lists & mass alerts
Real-time WebSocket reception dashboard
Visitor traffic analytics & peak hours
Multi-facility management & facility cloning
HIPAA-aligned security & audit logging
Kiosk idle screen branding & customization

Ready to Transform Your Front Desk?

Join healthcare facilities across Florida already using ArrivSure.

Book Your Demo